Terms & Conditions


For accuracy, please review this digital proof of your customized product and all of its design elements carefully. Verify that all graphics, logos and any other images are in the correct colors and sizes. Be sure to check that all names, slogans and other text are spelled correctly. Upon your approval of this digital proof, your custom product will be manufactured using these specific design options. By approving this digital proof, you are agreeing to the United States Department of Defense Coins’ (US DOD Coins) terms and conditions and that US DOD Coins is not responsible for errors discovered after the approval of this digital proof or after the fulfillment and completion of this custom made product order.


I just wanted to send you and email and let you know that our coins have arrived in Afghanistan and we are very happy with your product. Thank you again for all of your assistance and time with this process for us.
Very Respectfully, - MA2 (IDW) Martin,Jonathan U.S. NAVY CUSTOMS HOTEL CO., KAF LPO


U.S DOD COINS was founded on a strong belief that our customers are the reason for our success. We back each and every custom product we manufacture with outstanding customer service practices, and our 100% quality guarantee.

Each order is created through a team effort. You are a very important part of our team. We rely on you for vital information in order to produce the specific custom products (lapel pins, embroidered patches, lanyards, challenge coins, buttons, badges, key chains and other promotional products) you want. While we are working together, we each have responsibilities. For your convenience, we have included these responsibilities below. Please take a moment to read them. These are the terms and conditions that govern all of our sales. Feel free to contact us if you have any questions.


  • Standing behind our products 100%. U.S DOD COINS backs each and every product we manufacture with our 100% Quality Guarantee. We will replace (at no additional charge to you) any defective custom product we manufactured. We only require that you submit your written claim of defective product to us within 30 days of receipt to obtain an RMA number and return the defective product within 30 days of receipt. For purposes of this Agreement, the term "defect" or "defective" means a manufacturing error.
  • Giving you accurate information. Prior to starting production, you will receive via e-mail a digital proof of your final custom-made product. This high-quality digital proof will allow you to spell check, verify color, size and make any additional changes or corrections prior to starting production. The "size" of your lapel pin is determined by measuring the widest or tallest point of your design.
  • We use the Pantone (PMS) color matching system, and it is important that you indicate your color choices using Pantone PMS numbers. For additional information regarding the Pantone (PMS) color matching system, visit the Pantone site at www.pantone.com. In addition, because all computer monitors/ printers do not display colors in the same way, you should confirm your color choice by consulting a Pantone (PMS) color book/chart, which are available at most art supply stores and some libraries. All Pantone (PMS) numbers will be listed on the proof so that you can verify them easily.
  • Confirming your order. Prior to production, you will receive an order confirmation letter via email. This order confirmation will contain (1) written specifications of your order (including pricing, type, size, quantity, colors, and the estimated production time), (2) a finalized digital proof (incorporating any additional changes or corrections), and (3) a link to our terms and conditions page. If the written specifications/finalized digital proof meet your satisfaction, just send us your approval via reply e-mail, and we will commence the production process immediately. Orders placed directly through our online ordering system allow a complete review of your ordering details, along with our Terms and Conditions. Therefore, online orders do not require a Confirmation Letter email.
  • Producing your order correctly & on time. Once we have obtained your approval on the order confirmation described above, we will begin production of your order. Typical production timelines are below. While almost all orders ship in the advertised time frames, we can not and do not guarantee any production times or shipping times.
    Buttons   5 business days or less
    Custom Lapel Pins   7 to 10 business days
    Challenge Coins   10 business days or less
    Woven Imprinted Lanyards   14 business days or less
    Embroidered Patches   14 business days or less
    Specialty Lapel Pins*   14 to 21 business days
    Nylon Imprinted Lanyards   18 to 21 business days
  • *Offset Printed lapel pins require 14-16 days to manufacture. 3-D molded lapel pins require 14-21 days to manufacture. Zinc Alloy lapel pins require 16-18 days to manufacture. Dual-Plated lapel pins require 18-21 days to manufacture. Blinking or LED-lighted lapel pins require 14-16 days to manufacture.
  • **Coins with any feature not included with the base unit cost are considered specialty coins and do require additional days to manufacture. These additional features can be found on the Pricing page (https://usdodcoins.com/pricing/) under the "Edges" and "Extras" tags.
  • Large or specialty orders may require additional production time. Replacement orders are subject to the same production time frames (as set forth above) as the original order. For more information, please speak to your sales representative. Your finished order will be shipped via UPS Priority International Air Service (at no additional cost to you for orders to be shipped to the United States) directly to the address you specify.
  • Listening to you! We want this to be the best experience you have ever had when ordering custom promotional products! If you have concerns, constructive criticism, or compliments, we’d love to hear from you. Phone us toll-free at 1-877-716-9422 or contact us via email at sales@usdodcoins.com.


U.S DOD COINS offers secure online credit card processing as a convenience to our customer’s. Our hope is that you will find this new payment system useful and handy. The security of your financial and personal information is of the utmost importance to us. And we pledge to insure that your information is handled in the safest and most secure fashion (please contact your salesperson to discuss our security procedures). We do request that you check and verify with your sales person prior to processing an order to insure it could be manufactured and delivered by your due date as once an order has been placed it may not be canceled for any reason and any funds received will be issued to your account or applied to future purchases.


  • Legal ownership of any and all logos, trademarks and copyrights. By submitting your design to U.S DOD COINS, you warrant that you have the legal right to reproduce (or have reproduced) any logos or other images associated with your order. You also certify that the production of any images you submit does not infringe on any other person/entity’s intellectual property rights.
  • Giving due attention to the proof provided. Once you receive the digital proof, carefully review it in detail. Please give special attention to (1) the design you have chosen, (2) the spelling of words you have chosen, and (3) the colors you have chosen. If there are no changes or corrections to your proof, return your approval to us via email. This is your signal to us that the order has been approved. Because we are producing a custom-made product with no market available for cancelled orders, an approved order may not be cancelled for any reason.
  • Shipping Your Product. It’s our goal to have your product delivered to you on or before the date you need it. We hope you understand, however, that we cannot be held responsible for delays in shipping which are beyond our control, such as inaccurate/undeliverable address information, U.S./Foreign Customs procedures, the misrouting of your package by UPS, or the unavailability of the addressee. In addition, there will be a shipping charge if the product is to be shipped to a location outside of the United States.


All sales are final. Due to the custom nature of the products we manufacture, all sales are final. Once an order has been submitted for production, it may not be canceled for any reason. U.S DOD COINS does not issue refunds, give credits or offer discounts. As mentioned previously, if one of the products we manufacture is found to be defective, we will gladly replace it (at no additional charge to you). We only require that you submit your written claim of defective product to us within 30 days of receipt.

Binding Agreement. This agreement is the entire agreement between U.S DOD COINS and our customers and supersedes any other communications via email or telephone with respect to this promotional products order.

Disclaimer of Warranty. WE DO NOT WARRANT OR GUARANTEE THE MERCHANTIBILITY OR FITNESS OF THE PRODUCTS WE MANUFACTURE FOR ANY PARTICULAR PURPOSE, USE OR EVENT. In the event that a legal dispute arises, it is agreed that the exclusive jurisdiction and venue for such a dispute is Orange County, Florida, USA., and that the prevailing party is entitled to an award of reasonable attorney’s fees before trial or hearing, during trial or hearing, after trial or hearing, and/or appeal. Should U.S DOD COINS be named in a copyright/trademark infringement lawsuit arising out of U.S DOD COINS’ use of a copyright/trademark protected item provided by you for use in your product, you agree to indemnify U.S DOD COINS for any damages and/or litigation-related expenses borne by U.S DOD COINS.

All of the products displayed on this web site containing corporate logos or registered trademarks are shown only to illustrate the reproduction capabilities of U.S DOD COINS. Purchase of merchandise from U.S DOD COINS in no way, shape or form grants you permission to reproduce logos, nor does it transfer, grant or lease ownership of any logos or trademarks to you.

Thank you again for your order!